NYC DOB & DEP Submission Updates

The NYC Department of Buildings (DOB) has released an update to their application processing to limit the amount of walk-in traffic to DOB offices in response to the COVID-19 emergency declaration, effective as of March 18, 2020 until further notice.

In brief, DOB is encouraging customers to continue to use self-servicing online tools such as eFiling and DOB NOW: Build for all Hub Development, Full, Self-Service jobs, After Hour Variance (AHV) permits and applicable work types.

For the below transactions with payments that cannot be processed in eFiling or DOB NOW, the customer shall mail the application to the appropriate borough office and include on the envelope Attn: Application Processing. Attach to the application a check or money order for the amount owed payable to the NYC Department of Buildings. The application can also be hand-delivered to the borough office where there will be a designated drop-off box.

• New Job Filings
• Subsequent Job Filings
• Temporary Certificates of Occupancy
• Letters of No Objection
• Permits
• Permit Renewals
• Temporary Use Permits
• After Hour Variances

• Certificates of Occupancy
• Letters of Completion
• Data Entry Corrections (DEAR)
• Withdrawal Request

PW1 Approvals or Objections:

Applicants/customers shall send PW1 approvals or objections by e-mail. Note the plans will not be returned by e-mail and will be required to be picked up from the borough office by pulling a service ticket.

L2 Requests:

L2 Requests for Overrides, Reductions or Waivers of Civil Penalties for civil penalty paid or no relationship to the violation can be included with the permit application. All other L2 requests shall continue to require a visit to a borough office in-person.

Post Approval Amendments (PAA) and Supersede Requests:

PAA applications and supersede requests filed in-person shall be dropped off at the borough in the designated drop-off box. Payment is due in-person at the borough office only after the PAA status in the Building Information System (BIS) is PAA Fee due.

Please review the full DOB Application Processing Update with locations for Mail and Drop-off Transactions here.

Also, to keep up with the latest DOB updates in response to COVID-19, visit DOB COVID-19 Updates.

NYC Department of Environmental Protection:

The Department of Environmental Protection (DEP) recently released clarification of the application and testing submission process that will be used during the COVID-19 Emergency Declaration. In general, the DEP will be following the following procedures until further notice:

• All local offices will be closed to walk in service. No walk-in services will no provided at this time.
• All applications for water and sewer connection permits must be submitted digitally.
• The main DEP office in Lefrak City will be open to the public by appointment only for emergency purposes only.
• Appointments for emergency purposes should call 718-595-5762 or 718-595-4238.

In addition, each type of submission has been provided with the following added procedures in order to streamline the application process:

Cross Connection Applications (Backflow Applications):

• Applications must include scanned copies of all standard documentation.
• Applications must be emailed directly to connections@dep.nyc.gov.
• Application fees must be mailed directly to:
  NYC-DEP
  Bureau of Water & Sewer Operations
  Cross-Connection Control Unit
  59-17 Junction Boulevard
  3 rd Floor Low Rise
  Flushing, NY 11373
• The site address must be included in the memo line of all checks submitted in this manner.
• Checks shall be made out to “NYC Water Board”
• Comments and objections will be sent via email if the plans need to be revised.
• As soon as the fee is received by mail and the application is approved it will be scanned and returned to the application via email.

Backflow Initial Test Reports:

• Initial test reports can be scanned and submitted via email at connections@dep.nyc.gov. An approved copy will be returned via email.

Site/House Connection Proposals:

• Paper submissions will continue to be required for Site Connection and House Connection Proposals.
• In addition to paper submissions, all submissions must be submitted digitally by email to sewerinfo@dep.nyc.gov.
• Applications fees must be mailed directly to:
  NYC-DEP
  Attn: Site Connection Review
  59-17 Junction Boulevard
  3 rd Floor Low Rise
  Flushing, NY 11373
• The site address must be included in the memo line of all checks submitted in this manner.
• Checks shall be made out to “NYC Water Board”
• Individual files submitted must be limited to 20 megabytes. Submissions over 20mb should be split into multiple files below this limit.
• The email subject line for submissions must be “Site Connection Proposal – Digital Recordkeeping Submittal – x/y” or “House Connection Proposal – Digital Recordkeeping Submittal – x/y”

Failing to comply with the guidelines set forth above could result in project delays.

Fire Department of New York
The Fire Department of New York (FDNY) has issued temporary procedures to accommodate submission of plans and resubmissions in response to the COVID-19, effective as of March 31, 2020.

The Plan Intake Unit of FDNY will accept the following plans and resubmissions by e-mail:

•TM-1 (Tech Mgmt. Plan Examination – Fire Suppression, New Technology)
•BFP-MOD (Modification/Variance)

Fire Alarm plans DO NOT qualify for e-mail submissions.

1. E-mail Submissions

a) Scan/E-mail

1. All forms, plans and supporting documents (except Fire Alarm), as stated above, can be scanned and submitted by e-mail to Plan.Intake@fdny.nyc.gov in PDF format only.
2. Electronic plans must have a stamp and an actual signature (typed signatures will not be accepted).
3. E-mail attachments are limited to 20MB. Files larger than 20MB shall be separated and sent in separate e-mails with subject lines identifying related e-mails (i.e.; 1 of 3, 2 of 3, 3 of 3, etc.)

b) Accepted Plans. If all requirements are met:

• FPIMS account will be created.
• Payment submission instructions will be sent.

c) Rejected Plans. If the necessary requirements are not met:

• A rejection notice requesting the missing documentation or to correct the error identified will be sent via e-mail.

2. Fire Alarm Plan Submission

a) Submission:

1. Hard copy of signed/sealed forms, plans and supporting documents are required.
2. Plans will be accepted at Windows #18-20 only on Thursdays between the hours of 8:00AM – 12:00PM.

b) Resubmission:

1. Plans will be accepted at Window #16 on Tuesdays and Thursdays between the hours of 9:30AM – 11:30AM. (Hours are subject to change.)

For all inquiries in regard to this temporary submission process, please e-mail connections@dep.nyc.gov.

Please review the full FDNY Temporary Procedure for plan Intake Unit during COVID-19 by clicking here.

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